Sage Sessions Online 2020

Client: Venues and Events International
Venue: Virtual Conference & Expo,
Date: July 2020

An Exceptional Conference Experience in a Virtual World

Virtual Event

About Project

Sage Sessions Online, a completely virtual one-day event, brought together Sage experts, thought leaders, and professionals to share unique stories and perspectives to inspire the 5,000 attendees to get back to business.

Line of business: Software

We Delivered: Virtual Event Design and Technical Execution

Client Needs

We were briefed to develop and deliver a virtual conference environment that replicated that of a traditional live event. Focused on delivering an engaging experience for attendees, it was vital that the virtual event featured a host of interactive features. We were also tasked to pre-record and edit all video content as well as embedding a stream service into the platform.

Solution

We worked closely with our client to create a virtual event world that replicated an in-person conference environment. Taking the event objectives into consideration, we carefully crafted the layout and functionality of the platform. A virtual main plenary hosted three opening keynotes as well as a closing panel session. Six virtual breakout rooms hosted 24 30-minute sessions throughout the day whilst a networking lounge was the perfect place for attendees to virtually connect. The Sage Demo & ISV Show Floor featured 21 individual stands, all featuring chat, video playback, handout and file download functionality. A helpdesk, welcome video and agenda build ensured all conference elements were covered.

Tech Specs

Content Production

• 50 records took place in our Master Control Room (MCR) over the course of 1 week. This was followed by over 100 hours of edit time to produce the final playout streams.

• We delivered over 900 minutes of content across the Main Auditorium and breakout sessions.

• There were a staggering 6,500 lobby visits from 1,155 users during the event.

• 21 virtual exhibition booth received over 1,000 visitors.