When it’s time to select your venue, a site visit is one of the most critical steps. Not only do you get to physically step in your space and imagine your event coming to life, it’s a chance to ask the most important questions with your potential venue team.
Unfortunately, so many of us are busy with the details of the space contracts and food and beverage minimums, that our time with AV providers is often cut short. On your next site visit, be sure to squeeze in some time with your AV partner and ask these questions to ensure a successful event.
What would you recommend to make a greater impact with my budget?
If you only ask one question, this is it. As planners, of course we have ideas right out the gate with an inspiration board – but no one knows the space better than an on-site event experience team. During your site visit, discuss your vision and ask what they would do to make it work within your plan and budget.
Because they have worked so many events within the very space you’re standing in, they can take the groundwork of your initial plan and elevate it – whether it’s rigging screens differently for new vantage points or trying new seating levels. This discussion can change the whole direction of your event and catapult it to new heights.
What other services do you offer?
These days, AV companies do so much more than just audio-visual. With teleconferencing, content design, and event internet, the same company will likely be able to provide you with almost everything you need for your event. So, before you start the taxing process of looking around for extra technology quotes, be sure to explore the opportunity of leveraging your in-house partner.
Are there any exciting new technologies I can employ?
It’s the old adage of “if you don’t ask, you don’t know.” Technology changes rapidly, and there may be something new on the horizon offered by your event partner. Maybe it’s a new mobile engagement app that could be a great way to show meeting value to your stakeholders. Your provider will be eager to talk to you about everything they have – you just have to ask!
Who will be my point of contact, and how hands-on will they be?
Don’t wait until you’ve already signed a contract to ask this question (or worse, until there’s a day-of crisis). Ask up-front how big their team is, and who will handle which parts of your meeting. It’s also a good idea to find out if the entire team will be on-site, or if there is an off-site team (for example, in the case of internet), so you know exactly what you’re dealing with going into your meeting and who’s on first.
What information do you need from me?
Communication is a two-way street, and your event partner may have some questions for you as well that will spark some ideas. Be sure to open up the conversation and make sure they have a full understanding of what you’re trying to accomplish up-front to avoid complications later on.
Takeaways
Arming yourself with these questions for your event partner during your site visit can instill confidence in your decision with venue selection, and ensure a seamless event from the start with a team that understands your goals.
- Fragen, die Sie Ihren wichtigsten Akteuren im Meeting- und Eventbereich stellen sollten - März 8, 2022
- Unsere Top 10 Highlights der CES 2022 - Januar 25, 2022
- Sind Ihre Event-Teilnehmer unschlüssig? So geben Sie ihnen Sicherheit. - Januar 20, 2022
Thank you for the post on your blog. Do you provide an RSS feed?
I do believe all of the ideas you’ve introduced in your post. They are really convincing and can certainly work. Nonetheless, the posts are very brief for novices. May just you please extend them a bit from subsequent time? Thank you for the post.
I really enjoy the article.Much thanks again. Really Cool.
There may be noticeably a bundle to find out about this. I assume you made sure nice points in options also.
Thank you, I’ve just been looking for information about this topic for a while and yours is the greatest I’ve discovered so far. But, what about the bottom line? Are you certain in regards to the source?
I don?t even know how I ended up here, but I thought this post was great. I do not know who you are but certainly you’re going to a famous blogger if you are not already
Cheers!
I figured out more new things on this losing weight issue. Just one issue is a good nutrition is especially vital any time dieting. A big reduction in junk food, sugary foodstuff, fried foods, sugary foods, red meat, and white colored flour products could be necessary. Having wastes harmful bacteria, and harmful toxins may prevent ambitions for fat-loss. While selected drugs for the short term solve the challenge, the terrible side effects will not be worth it, and they never supply more than a short lived solution. This is a known fact that 95 of diet plans fail. Thanks for sharing your opinions on this web site.